Senior Executive - Human Resource
Jyoti International Foods

JOB DETAILS              
Job description Key Job Responsibilities Master Data Management and File Management Update all new joiner information in relevant templates for HRMIS and payroll Updation Verify all new joiner information and ensure documents are authentic as per of BVG inputs Comply all employee documents as per document check list and ensure timely scanning of documents and uploading it to employee document vault in HRMIS Ensure employee files are maintained sequential order and each file is complete with all current documentation. On boarding & Induction Assist recruitment team in preparing Salary stacks and Offers documents subsequently prepare of offer letter and get sign off from the employee in hard copy on Date of Joining for Corporate Office and within 1 week for branch employees. Prepare, Issue and file Appointment Letters to new joiners within 2 days of joining Lining up Induction Schedule with all concerned departments Completing the joining forms of new joiners Completing each employee file with proper joining forms and relevant documents Covering employee in Medical benefits Issuing ID Card / Bank Letter to all employees Payroll Collate and update attendance for all teams every week. Publish status on attendance gap to HODs every Monday for week ended Saturday. Ensure leave attendance and LOP inputs are validated for approval by 30th / 31st of the month, ensure first level verification of draft pay register and variance statement through prepared by payroll partner by EOD 2nd of the month. Coordinate with payroll partner to publish final pay register with tax position by 3rd of the month. Post management approval on payroll, prepare disbursement file and submit for approval by 1st half on or before 5th of each month. Post salary disbursement, confirm the pay register to the vendor and ensure they deliver compliance remittance register by 6th Day of the month Ensure first level of verification of compliance remittance calculation and submit for approval. Post approval, ensure vendor generates the accurate challans for each remittance by 8th day of the month Compliance Working together with the legal team to communicate the requirements associated with all applicable HR-related legal/regulatory and compliance programs Stay abreast on all employee-related legislative and regulatory changes and/or developments, and ensure changes to rules and regulations are restructured with HR systems, policies, articles, and practices Research changes in laws and regulations analyze their impact on the organization and communicate findings to stakeholders Responsible for drafting policy, process and procedure to improve on the compliance posture of the organization Responsible for preparing and delivering compliance-related training and communications to employees Carry out employee relations investigations as requested by the business Collaborate with other functional areas like Legal unit and other stakeholders in the delivery of compliance programs and training to employees Create a program for the applicant and employee testing (e.g., TB tests, pre-employment drug tests, post, incident and reasonable suspicion drug and alcohol testing) Input all interactions in the case management system and/or leave management system Responsible for the maintenance of OSHA and company-mandated reports on all accidents, injuries, and illnesses Discreetly handle sensitive employee reports or information. Reporting Compile a summary of the pay register and compliance remittances for Salary JV updates to Finance by 7th day of each month. Compile month end head count and Salary v/s Budget report by 6th day of each month Publish month end HR Report of previous month (paid month) by 6th day of current month Adhoc and Regular reports to be created with smart formula with turnaround time of not more than 1 working day. Separation Process Address the employee about the separation process and ensure sign off between employee and manager on the terms and conditions of separation (including handover schedule). In case of separation due to policy violation, ensure documentation as appropriately drafted, verified and Signed Off with employee and all supervisory personnel Conduct exit interviews on last day with separating employees Prepare input for full and final statements and ensure payroll partner prepares accurate calculations. Share FNF statement with relevant employees for sign off within turnaround times. Address all quires related to separation process and full and final settlement etc with minimal need for supervisory involvement. Life Cycle Management Handling and resolving employee queries and managing all communication on email through helpdesk@jifoods.in Issuing letters for various employees requirements Ensure account opening for new joiners Preferred candidate profile Holds a Masters Degree with specialization in Human Resources. Proficient in MS Excel. Added advantage if the candidate has experienced working in SQL/VBA. Must have experience in handling multi state payroll in India. Must be adept at common pay link statutory compliances viz. (PF, ESI, PT, LWF, TDS, Gratuity etc.) Must be good with personal organization and should be innately proactive rather than waiting to be instructed in detail. Should be able to work independently with minimal follow-ups Role: HR Operations - Other Industry Type: FMCG Department: Human Resources Employment Type: Full Time, Permanent Role Category: HR Operations Education UG: B.Com in Any Specialization PG: MBA/PGDM in HR/Industrial Relations Key Skills Skills highlighted with ‘‘ are preferred keyskills HR Operations HR MISInduction Trainingstatutory complianceRecruitment OperationsJoining FormalitiesExit Formalities

COMPANY DETAILS              
About company Jyoti International Foods Pvt Ltd (JIFPL) is a leading Supply Chain and Food distribution company in the Food Service / HoReCa Industry in India. At JIFPL, we provide 360-degree supply chain solutions and manage end to – end supply chain for our customers covering a diverse category of products including temperature controlled and ambient SKUs. We have built and grown our market presence to cater to clients across domains including Restaurants, Hotels, Cinemas, Cloud Kitchens etc. We currently support customers across 150+ cities through our network of 10 distribution centres spread across 8 states in India. Our strong relationship with 200+ leading suppliers and manufacturers helps us fulfil customer requirements covering thousands of SKUs and growing each month. We are nimble to change and nurture innovation and collaboration in our business approach and practices. We are very conscious about the quality of the service we provide to our customers and endeavour to follow continuous learning by creating work efficiencies in all facets of our business. Our clock-work operations ensure timely, effective and hassle-free supply chain support based on our client’s procurement schedule thus ensuring they can focus on their core business, while everything else which ensures they succeed in achieving their production goals, is supported by us As the NextGen Leader in a sector with a large untapped potential, we welcome you to join our roadmap of growth and to co-create success stories for customers! Company Info Address: 23,3RD FLOOR LANE NO 12,KALYANI NAGAR,PUNE, PUNE, Maharashtra, India