JOB DETAILS
Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Handling of Admin operations.
Required Experience, Skills and Qualifications
Proven experience as executive secretary or similar administrative role
Proficient in MS Office
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
COMPANY DETAILS
We are looking for a competent Executive Secretary & Admin to support high-ranking officials in our company and day to day administration operations. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities to carry out duties timely and efficiently.