JOB DETAILS
Overall Responsibilities
Manager Human Resources will be the responsible for all human resources related activities and communication for the organization and custodian of Human Resource Manual. She/he will be the one-point contact for all associates in the organisation and knowing the associates and reaching out to them as and when required. On regular interval interact with associates in field and meetings to handle their issues formally and informally, forward them to concerned project lead for follow up for resolution.
Reports to: Sr. Leader Operations
Job Description of the Position
Recruitment:
Maintain a database of budgeted positions viz-a-viz status, number of vacant positions and work towards providing suitable human resource for vacant positions.
Actively plan the recruitment cycle of such new requirements and implement them AND completely responsible for recruiting the positions.
Generate offer letters; contract letters for the selected candidates issue them.
Collect documents from employees as per standard check list.
Maintain the personal files for all employees of the organization and update them regularly.
On boarding and Induction:
Responsible for planning and ensuring systematic induction for all new employees of the designations.
Ensure that induction plan is signed off and filed in the personal file of all employees.
Attendance and Leave management:
Track the attendance of all staff as per organization requirement and communication.
Maintain and track leave database, eligibility, availed and closing balances for all employees
Provide this information on monthly basis to all managers
Salary Processing / Payroll
Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
Review and updating of data on regular basis
Employee data & Data Management
Maintain the HR files such as employee personal files, recruitment file, PF related documents and update them regularly with any changes.
Maintain the complete data base of all employees in payroll in specified process as per SOP.
Maintain and update the organogram with the master data of employees
Performance Management
Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
Communicate the process of annual / midyear appraisals, receive, verify the forms, and share the consolidated outcome in specified formats.
Ensure that contract renewals are done in a timely manner.
Employee Separation
Ensure resignation letters are received for employees who intend to leave.
Conduct exit interviews in specified formats
Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
Employee Engagement
Coordinate and manage a wide range of employee engagement activities on regular basis
Collaborate with Project Leads programs / activities that will maximize employee engagement and satisfaction
Initiate reward and recognition program
Organize and facilitate the monthly quarterly half yearly yearly staffing reviews
Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed
Preferred Education Background:
Post-Graduation in Human Resources
Preferred Work Experience:
Minimum 6-8 years of experience in HR and Admin
A career in non-profit organization will be an advantage
Preferred Skill Set:
Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel)
Fluent in English, Hindi and Marath
Desired Candidate Profile
Competency in Microsoft applications including Word, Excel and Outlook
Organizational, verbal and written communication skills is a must
Attention to details and ability to multi-task will be an asset
Confidentiality and integrity is must
Strong organisational skills including proven ability to prioritise and work to deadlines. and manage timelines
Good interpersonal and communication skills
Ability to work on own initiative and as part of a team
RoleHR Manager
Industry TypeNGO / Social Services / Industry Associations
Functional AreaHR, Recruitment, Administration, IR
Employment TypeFull Time, Permanent
Role CategoryHR/ Recruitment / IR
COMPANY DETAILS
About Company
Americares India, is a US-based NGO, dedicated to providing medical relief to the poorest sections of society. Americares India was registered as a non-profit in India in 2006.
Americares India Foundation is a health-focused relief and development organization
that responds to people affected by poverty or disaster with life-changing
health programs, medicine, and medical supplies. With good health, people can attend school, be productive at work, care for their families and contribute to strong communities. Poor health puts all of that at risk. At Americares, our vision is a world in which all people have pathways to health and opportunity. We save lives and improve health for people affected by poverty or disaster so they can reach their full potential. Each year, Americares delivers innovative health programs and quality medical aid across India, making it the countrys leading non-profit provider of donated medicine and medical supplies. Since 2006, our work has been characterized by compassion, expertise, quick response, and aid that works for people who need it. Americares India currently operates in 23 states across India and has already reached more than 10 million people through 110 NGO partners. Americares has supplied over 10 Crores worth of medicines to these NGOs during the past couple of years