Human Resources Officer
Asianpaints

JOB DETAILS              
Role Identifier Job Title Officer - Human Resources Department Sales HR Reporting to Manager HR Grade OL1 Jobs Reporting Into Swapna Sawant Location/Unit Mumbai - Vikhroli Role Description Job Purpose Handling the responsibility as Business HR officer in Sales HR team supporting divisional HR agenda or handling central agenda. Primary Responsibilities Business Responsibility Areas (Please detail out at least 8-10 responsibility areas) Key Performance Indicators ELC for employees in a Division • Ensure timely completion of Confirmation process, transfer process and separation process ensuring good experience for the employee. Address employee queries in this regard. • Query Resolution - Any query regarding policy clarification/employee life cycle processes to be resolved to its conclusion within 20 days through Sampark Helpdesk/Calls/mails. • Proactively ensuring better understanding of policies and processes in officers through communication during open houses, induction programs, mailers, etc. • Preparing Exit Trackers & Analyzing the Attrition data. Recruitment • Smooth recruitment process being conducted – in coordination with RPO • After selection carry out joining formalities in time - appointment letters to be shared on date of joining. • Maintaining a recruitment source performance tracker - focusing on zero cost processes (referrals, naukri, etc.) • Maintaining employee file and preparation of Monthly Manpower Report & maintaining Recruitment status sheet. Managing and maintaining manning data and highlighting discrepancies. • Ensuring joining mails, Circular information • Conference calls with new joiners to ensure smooth first few days and providing HRIT and Payroll • Ensure necessary actions in HRIT have been taken on time and provide payroll input on time • Correcting HRIT data to match actual employee data as and when required • Compilation & checking of Payroll input (Across Divisions) & Additions to payroll input sending it to Payroll Department on the given deadlines. • Compiling & Sending the Mediclaim Data from all divisions, & sending it to Corporate Finance team on monthly deadlines. • Automation of reports on the system, Conduct data audits and systems checks to report issues. Learning and Development • Compilation of learning needs from the HRIT system and analyzing to arrive at key learning agenda for the year • Timely and effective Implementation of learning interventions like ECA, LEAD and other interventions as planned with necessary tie-ups with vendors, hotels, etc. Handling logistical arrangements for participants and trainers. • Use of the 3i portal for creation of courses, assignments, data reporting. Driving use of e-learning courses on 3i portal. 3i Administration agenda. • Compilation of learning reports, feedback reports and suggesting improvements • Driving follow-up action with employees on learning agenda Bill Processing and Vendor Management • Getting all necessary documents from vendors, processing the bill in the correct format, highlighting any approvals required, sharing status of bill processing back to the vendor. All bills should be processed by 30 days of invoice being received Engagement • Newsletters and other communication • Unit and Market visits to establish rapport with officers and Unit Heads PFMS • Report generation and communication for PFMS at various stages of the process • Timely Follow ups on ensuring completion and support for ensuring system readiness. System compliances on PFMS, HRIT, Sampark, etc. Accuracy and timeliness in data maintenance and reporting. Scope of Work a) Financial Scope (Range of financial spend): NA b) People Management Scope (Range of no. of Direct/ Indirect Reports): No Direct/Indirect Reports c) Geography Coverage (Country-wide/ State-wide / Area-wide) Central division d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other): Sales and Marketing Key Interactions Internal People interfaces involved are – Divisional HR, Business HR, Corporate HR, Sales Unit Heads, Regional Managers, Officers External Recruitment consultants, Learning and Development consultants, Trainers, Hotels, Various support teams Role Requirements / Specifications Qualifications Graduation + MBA - HR Previous Experience Essential At least 1 year of relevant experience Desired Functional Competencies Word, Excel, PowerPoint Skills, Brief understanding of Success Factors, Mail and Communication Drafting skills Behavioral Competencies Additional Requirements Should be comfortable with travelling. Document Details Written By Date 29 April 2021 Validated By Date 29 April 2021 Approved By Date 29 April 2021

COMPANY DETAILS              
The company has come a long way since its small beginnings in 1942. It was set up as a partnership firm by four friends who were willing to take on the world's biggest, most famous paint companies operating in India at that time. Over the course of 2