JOB DETAILS
1. Support to programme and project implementation for optimization of delivery
Ensures that the Operations Team acts as an efficient and client-oriented “go-to” resource for programme and project implementation activities;
Coordinates the provision of authoritative advisory services on procurement, human resources, programme finance and enterprise risk management, in consultation with relevant RBAP and Bureau of Management Services (BMS) staff, based in the Bangkok Regional Hub;
Oversees resource management support that includes programme delivery management, resource allocation, and consolidated pipeline management in collaboration with country office senior management and programme teams;
Ensures provision of high-quality advice on office financial sustainability and programme resource management, including direct project costing and revenue management;
Oversees regular monitoring of project and programme management actions to ensure that they are performed consistently and in accordance to corporate standards;
Puts in place and oversees processes to identify, develop solutions and act upon project-level operational and financial bottlenecks;
Responsible for office business processes mapping and development of key SOPs; identifies opportunities for converting business processes into web-based systems to enhance efficiency and accountability;
Responsible for Direct Project Costing implementation in the country office;
Performs data analysis of programme/project implementation to support country office/programme positioning in collaboration with other relevant team leaders;
Develops, implements and oversees processes to monitor management of partner agreements in close cooperation with relevant colleagues and to elaborate partnership frameworks and conditions of contributions within the country office’s resources mobilization efforts;
Develops, implements and oversees processes to monitor and analyze cost-sharing contributions;
Performs the function of HACT focal point for the country office; and puts in place and oversees processes to manage project level cash advances to IP/RPs, as well as provision of grants to CSOs/NGOs;
Performs the function of Audit focal point and coordinates action across various audit-mandated and compliance tasks;
Performs delegated tasks and back stopping support as and when requested by office senior management.
2. Oversees effective and accurate financial resource management, efficient procurement management and strategic human resources management
Performs the function of Senior Manager in Atlas and works closely with the Global Shared Services Centre (GSSC) in Kuala Lumpur;
Responsible for the country office integrated work planning and budgeting process as it relates to financial and human resources functions, including monitoring and reporting in partnership with other relevant teams in the country office;
Responsible for the Direct Project Costing and cost-recovery systems for the services provided to projects and other UN Agencies, including accurate forecasting, planning and reporting of extra-budgetary income;
Oversees proper management of the contributions management business process and accounting for contributions, to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation;
Oversees country office cash management processes; timely accounting and reconciliation of all transactions, security for cash assets on site, in coordination with the GSSC;
Oversees country office compliance with corporate rules and regulations in the field and establishment and management of the CO procurement and contract management strategies;
Oversees management of UNDP assets, facilities and logistical services;
Oversees country office compliance with corporate human resources policies and strategies; supports senior management in ensuring optimal staffing of the office and projects;
Oversees support to recruitment processes and performance management systems, ensuring link of job design with recruitment, performance management and career development;
Facilitates knowledge building and management, documentation of lessons learned and good practices, and innovation and knowledge transfer in the country office, region and globally;
Leads processes to facilitate and promote staff learning and engagement;
Responsible for business continuity actions, including adequately planning for disasters and recovery.
3. Efficient provision of UN common services, back-office support, security and transactional services to clients
Plays a leadership role in the UN inter-agency Operations Management Team (OMT);
Oversees efficient provision of client-oriented transactional services in human resources, procurement, finance and administration to UN agencies and the UN Resident Coordinator’s Office;
Elaborates strategic approaches to implementation of common services in line with the UN Development System reform, the latest developments in common services and relevant best practices;
Acts as UNDP lead on common services, and is responsible for coordinated action to ensure integrated activities on common services and implementation of the UN reform;
Leads and supports inter-agency efforts towards or management of common premises, as relevant;
Ensures the implementation of appropriate cost recovery measures for the provision of common services and other support to UN entities, as relevant; oversees common services budget and monitors Agencies’ contributions to the common services account, as relevant;
Serves as Country Security Focal Point for UNDP and supports office management in ensuring the safety and security of the staff and premises in coordination with UNDSS and UN partners;
Responsible for efficient implementation of security measures mandated in the overall Security Plan and/or agreed in the Security Management Team.
4. Team Building and Management
Facilitates day-to-day functioning of the country office’s Operations Team, and any other teams reporting to him/her as relevant. Manages human and financial resources for achieving results;
Guides and ensures effective recruitment, performance management and staff learning to motivate and promote organizational excellence in his/her teams.
Competencies
Core Competencies:
Innovation - Ability to make new and useful ideas work
Level 5: Creates new and relevant ideas and leads others to implement them
Leadership - Ability to persuade others to follow
Level 5: Plans and acts transparently, actively works to remove barriers
People Management - Ability to improve performance and satisfaction
Level 5: Models high professional standards and motivates excellence in others
Communication - Ability to listen, adapt, persuade and transform
Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
Delivery - Ability to get things done while exercising good judgement
Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
Technical/Functional Competencies:
Priority Setting - Ability to scan and synthesize diverse sets of information to arrive at strategic priorities and positioning recommendations
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Financial Planning and Budgeting - Ability to create and manage processes to achieve UNDP's long and short-term financial goals
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Risk Management - Ability to identify and prioritize risks, and organize action around mitigating them
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Service Delivery Coordination - Ability to coordinate and deliver services in line with service level agreements and standards of excellence in UNDP
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Internal Reporting and Accountability - Ability to create internal reporting and accountability processes and standards
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Resource Allocation - Ability to distribute resources in a strategic or tactical way
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Human Resource Management - Knowledge of HR management issues and principles and the ability to apply them to strategic and/or practical situations
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
COMPANY DETAILS
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.