JOB DETAILS
Job description
Manager over all Facility Office administration for Zepto primarily for Mumbai HO and support the other regional/city offices wherever required. This includes managing WeWork/3P House Keeping staff for the management
Manage Access and ID Cards for all employees (Physical and Digital). Also ensure the portals are updated and correct records are maintained
Validate various invoices, process, approve and raise them on Finley (system tool) and get them paid timely in coordination and follow up with Finance team
Empanel Vendors at lower cost and higher efficiency. Complete the agreements and track the status of each vendor including tenure of their agreements. Ensure the renewal is happening before the expiry of current agreement term.
Maintain a tracker/database of all vendors
Maintain a tracker/database of all Company Assets procured and managed through HR Admin team
Facilitate any celebrations across offices like Birthday celebration, Cake Snacks on any special occasion, Stationery requirements at all major offices, Gift distribution at multiple occasions etc.
Maintain stationary requirements across office locations and help manage them to ensure stock is available at all times
Manage the distribution of Welcome Kits, Access Cards, ID Cards to employees
Payout the invoices as per agreed timelines. Ensure recovery/Replacement/Credit Notes are raised in case of exits before the agreed terms
Coordinate with the facilities team of offices to ensure availability of any requirements either paid or free service through their contract with Zepto or beyond
Facilitate Business team in organizing events / parties at occasions in coordination with Procurement team to get the best deal
Manage entire end to end Business Travel and Stay requirements of employees at all locations. This can be through vendors like MMT, TravelPlus, ITTILITE etc.
Conduct regular trainings to employees on use of Travel Portal
Communicate the Travel / Relocation Policy to employees and explain the process to apply /reimburse the same
Track and maintain regular Travel, Events and Admin Cost for all employees/offices etc.
Facilitate any ad hoc requirements for business pertaining to HR Admin
Manage the Housekeeping support staff end to end (Including their attendance, Hiring, Exit and payout through vendors)
Provide monthly actual HR Cost and over all provisions to COE team / CEOs Office from HR Ops perspective
Attend certification courses and get cross trained on sub-processes to ensure we have back up for all processes within the team
Respond to employee queries within 3 working days
Improve the existing process to next level taking a leap from the current state to a high level either saving cost or improving customer experience to high level
Role: Facility Manager
Industry Type: IT Services & Consulting
Department: Administration & Facilities
Employment Type: Full Time, Permanent
Role Category: Facility Management
Education
UG: Any Graduate
PG: Any Postgraduate
Key Skills
ProcurementHousekeepingHR AdministratorOperations managementPayrollHR operationsDatabaseOffice administrationCustomer experienceCost
COMPANY DETAILS
About company
Zepto is one of the fastest growing startups in India today. Just 6 months after launching, weve raised $60 million from marquee investors in Silicon Valley and India.